The SeaWolves will be using a sign up in swimtopia to determine volunteer positions. Before the upcoming meet, you will receive a notification to sign up through swimtopia. It is first come, first serve.  Should you have any questions about any of the volunteer positions or the system itself, please contact [email protected]

It is our goal to run a smooth and effective meet, so our swimmers and swim families have the best experience. In order to reach our goal, it is the SeaWolves policy that at least one member of every family on the team volunteer actively at every meet your child/children participate in. If this family volunteer obligation is not met, the swimmers in that family will not be allowed to register next year along with the returning swimmers. They will have to register along with new swimmers and be potentially placed on a waiting list. In addition, a financial penalty may be imposed.

Volunteer Job Descriptions

Age Group Parent - 1-3 per age group needed at each meet

The age group parents sits with the age group assigned and keeps track of swimmers during the meet.  Only 6 & under parents are done at the halfway point.  The other age groups are for duration of the meet.  They check the swimmers in, mark all swimmers with their name on the shoulder; line up swimmers for each event; escort swimmers to ready benches; and help put up and take down team tent.

Starter (only at home meet)

The starter is only needed at home meets.  The starter determines that all lanes are properly filled with eligible swimmers for the event and starts the race with an electronic starter. Determines that all swimmers properly begin the event, disqualifying swimmers for false starts. Attends annual league training clinic to be certified.

Stroke Judges – SWST provides 2-3 judges per swim meet

Determines if swimmer completed entire swim event according to league rules. Training every 2 years for this job is mandatory. The initial training has an online portion and then an in person component that is scheduled through WHALe. 

Ready Bench 

The ready bench volunteers receive the swimmers from the age group parents and line them behind the appropriate lane. You will make sure that the swimmers are in the appropriate order and the appropriate lane.  It is helpful to arrive early to be able to get to know the other ready bench volunteers

Timers 

Each timer volunteer will be assigned a lane.  The wireless timer starts automatically with the start and ends when the timer hits "stop".  There is also a digital timer that is start and stopped manually.  That time is recorded on sheet as a back up to the wireless timers.    There is a timer meeting to attend approximately 15-20 minutes prior to the start of the meet.

Runner

The runner collects the timer sheets and takes them to the console operator.  

Concession Stand (only at home meets)

Assists in set up of the concession stand, preparing and selling of food.  Helps pass out water to other meet volunteers as well. 

Ribbons

Place labels on appropriate ribbons to be passed out to swimmers.